📍 Location: Remote
🕒 Job Type: Full-time / Part-time
Overview
AutopilotVA is seeking a highly organized and proactive Executive Assistant to provide top-tier administrative and executive-level support. This role is ideal for professionals who excel at calendar management, client communications, and business operations, allowing executives to focus on strategic growth while ensuring daily tasks run smoothly.
Key Responsibilities
✔ Managing Emails and Phone Calls – Handle communication, filter messages, and prioritize tasks.
✔ Calendar Management – Organize schedules, appointments, and meetings efficiently.
✔ Client Follow-Up – Maintain strong client relationships through timely communication.
✔ Schedule Appointments and Reservations – Coordinate bookings and engagements seamlessly.
✔ Business Trip Planning – Arrange travel logistics for executives.
✔ Hotel & Flight Booking – Secure travel accommodations and ensure smooth itineraries.
✔ Marketing List Management – Organize and update marketing contact lists.
✔ Database Maintenance – Keep business records and databases structured and accessible.
✔ Preparing PowerPoints – Create polished presentations for meetings and reports.
✔ Creating Marketing Material – Assist in developing promotional content.
Qualifications & Skills
🔹 Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
🔹 Strong organizational and time management skills.
🔹 Excellent verbal and written communication abilities.
🔹 Proficiency in Microsoft Office, Google Workspace, and CRM tools.
🔹 Ability to handle confidential information with discretion.
🔹 Strong attention to detail and proactive problem-solving skills.
🔹 Experience in marketing coordination is a plus.
Why Join AutopilotVA?
✅ Work directly with top-level executives and business leaders.
✅ Flexible remote work setup.
✅ Competitive salary and growth opportunities.
✅ Be part of a fast-paced and innovative virtual assistance team.
📌 Disclaimer: The responsibilities and roles of this position may vary based on client requirements. Candidates should be adaptable and ready to take on different executive support tasks as needed.